Publishing Guidelines

Here you will find all of the content and styling guidelines in accordance with NYMJ standards. In addition, you can save or print copies of these guidelines by visiting the PDF links below.


Authorship Guidelines

Authorship is based on the four criteria of the International Committee of Medical Journal Editors (ICJME) which are:

  • Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
  • Drafting the work or revising it critically for important intellectual content; AND
  • Final approval of the version to be published; AND
  • Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved

The order of authorship is to be determined by the authors, not the journal, and is to be done prior to submission. After submission any changes in authorship (ie. additions, deletions, order) must be done by writing a letter or email to the editor explaining the change and signed by all authors.

Corresponding author – the corresponding author will manage correspondence throughout the submission, review, publication and post-publication stages.

Technical Guidelines

Your submission should be in Microsoft Word®.

The presentation format should be simple. Thoughtfully composed figures, tables and lists often help to accentuate key concepts and data. In general, we recommend conforming to common practices in standard medical journals.

  • Use generic names for drugs
  • Italicize non-English words (e.g., organism names)
  • Avoid medical jargon (e.g., “echo” for echocardiogram)
  • Limit use of abbreviations and acronyms; when used, spell out all but the most commonly accepted abbreviations and acronyms on first their first occurrence followed by the abbreviation or acronym in parentheses.
  • Common abbreviations and acronyms (e.g. DNA, EKG, MRI, HIV)

Body Text

  • Single-spaced, single-column, left and right justified, double carriage return between paragraphs
  • Limit special formatting to standard bold, italics or bold italics
  • Verdana font throughout

Please adhere to the following formatting guidelines for uniformity:

Case Bold Font Size Comments
Title of Article mixed yes 12 no leading or trailing punctuation or special formatting (such as underline)
Author mixed yes 10 same as above
Section Headings upper case yes 10 same as above
Contents mixed no 10 same as above, single-spaced
Title of Tables and Figures mixed no 10 same as above, single-spaced, centered
Contents of Tables and Graphics mixed no 9 same as above, single-spaced, centered
Captions in Tables and Graphics mixed no 8 same as above, single-spaced, centered
Subscripts & superscripts mixed no 8
Reference mixed mixed 8 see guidelines below


Graphics, Sound or Video

Graphic, photo, sound or video files should be submitted separately even if they are already embedded in the document.   If the files are not embedded, please specify where they should be located in the document.   Digital processing cannot recreate missing information lost in the initial image conversion process; therefore, it is important to submit the highest quality image/sound recording possible.

Photo or Illustration Files

  • JPG for graphics with complex colors and/or photographic material. A compression ratio of about 50% will produce a good quality compact file.
  • JPG for black and white line drawings
  • Select a minimum resolution of 300 dpi with horizontal dimension of 700 pixels
  • Crop figures to their final size


Submit a printed duplicate with pink grids. If an EKG must be photocopied, make sure the background grids on the copy are significantly lighter than the EKG tracings.

Art Labels

  • Images such as CT scans or X-rays must include arrows pointing to the affected area.
  • Use black markers in light areas and white markers in dark or black areas.
  • Rules and leader lines should be 1 point or thicker.

Sound Files

  • Save in MP3

Video Files

  • MP4 only

Tables Guidelines

When multiple laboratory (lab) data are given, organizing them in a table may improve readability.

  • submit tables as editable text
  • number each table in the same sequence as they are cited in the text
  • provide a descriptive title for each table
  • center the title, contents and captions of the table
  • identify all abbreviations used at the bottom of the table
  • use font size 10 for the title, size 9 for the contents and size 8 for the captions

PLEASE INCLUDE THE UNITS OF THE LAB DATA.  (The units may be given with the names of the data or with the values, whichever format is more readable.)

For example:

Table 1. Admission Laboratory Data.
WBC count 8,200/mm3
Hemoglobin 14.4 gm/dL
Hematocrit 42.1%
Prothrombin time 10.1 seconds
INR 0.9
PTT 26.5 seconds
Total bilirubin 7.4 mg/dL (H)
Direct bilirubin 5.0 mg/dL (H)
Indirect bilirubin 2.4 mg/dL (H)
Alkaline phosphatase 400 IU/L (H)
AST 298 IU/L (H)
ALT 727 IU/L (H)
Amylase 126 IU/L
Lipase 258 IU/L (H)
Hepatitis panel Negative
*Note: (H) indicates high. (L) indicates low.


Table 1A. Laboratory Data in the Clinic and On Admission.
In Clinic On Admission
WBC count (per mm3) 7,800                8,200
Hemoglobin (gm/dL) 14.7                  14.4
Hematocrit (%) 43.0                  42.1
Prothrombin time (seconds)                  10.1
INR                    0.9
PTT (seconds)                  26.5
Total bilirubin (mg/dL) 2.8 (H)              7.4 (H)
Direct bilirubin (mg/dL)              5.0 (H)
Indirect bilirubin (mg/dL)                    2.4
Alkaline phosphatase (IU/L) 306 (H)            400 (H)
AST (IU/L) 754 (H)            298 (H)
ALT (IU/L) 1402 (H)            727 (H)
Amylase (IU/L) 147 (H)                  126
Lipase (IU/L)            258 (H)
*Note: (H) indicates high.


  • Number all references
  • Use font size 8 superscript for reference numbers within the text
  • Use bold font for authors
  • List first six authors followed by “et al.”
  • Use NLM standard journal titles abbreviation

Standard journal article: Author(s). Article title. Journal Abbreviation (in italics) Year; volume: Pages

Inglehart JK. Revisiting duty-hour limits – IOM recommendations for patient.  N Engl J Med 2008; 359: 2633-2635

Books: Author(s). book title (in Italics). edition. city of publication: publisher, publication year.

Green NE, Swiontkowski MF. Skeletal Trauma in Children. 3rd ed. Philadelphia: Saunders, 2003

Chapter in a Book: Author(s). chapter title. In: editors. book title (in Italics). edition. volume city of publication: publisher, publication year: pagination

Slovik DM. Glucocorticoid therapy. In: Gorell AH, Mulley AG. Primary Care Medicine. 7th ed   Philadelphia: Wolters Kluwer Health, 2014: 820-826.

Internet References

Webpage: Author (s). title. Available at: URL. date accessed

Johnson T. Healthcare costs and U.S. Competitiveness. Council on Foreign Relations, March 26, 2012.     Available at: Accessed March 28, 2013.

Journal articles published electronically ahead of print: Add the DOI (digital object identifier)

Roberts EK, Howard JL, Kaplan HW. Calcium intake and weight loss in obese children. Journal of Nutrition 2016 Jan 8 (Epub ahead of print: DOI: doi 10.3946/jn.113.105048).

Symposium Article: Author(s). title. Paper presented at: meeting title; date; city

Larson JR, Foster-Fishman PG. Information sharing in problem-solving groups. Paper presented at: 100th Annual Convention of the American Psychological Association. Washington, DC


Provide a list of 2 to 5 key words.


Continue to:  Overview for Authors  |  Article Types  |  Submit an Article